Using The To,cc And Bcc Fields – By Example

Many people that are new to email have difficulty deciding which field to use when sending email, and so I thought it would be easier to explain by going through some examples.

Here is quick chart that is meant to act as a rough guide on how they are used:

Scenario 1

You are sending a work schedule to a team with 5 members and your manager needs to be kept informed.

Scenario 2

You are sending a work schedule to a team with 5 members, your manager needs to be kept informed,and a director as asked that you keep him in the loop, but discreetly.

Scenario 3

You are sending a note to a team member (member1) and the rest of the team needs to to be aware of it including the manager.

Scenario 4

You are sending an email to a very large email list of over 100 addresses.

Note: Using the bcc line keeps the list member email addresses confidential, it also guards against possible mail storms in the event that a recipient does a reply to all.

Quick Quiz

Test your knowledge and understanding of email address fields and take the quiz.