Outlook: Sending A Calendar Invite

Are you tired of individually sending a message or email to your peers just to invite them for a meeting on a particular day? Well, say no more! Outlook allows you to send a calendar invite to all your peers at once and remind them of the said event whenever they accept your invitation.


Pretty cool, isn’t it? All you have to do is to follow these steps.

1. Visit Outlook then log in to your account.

To begin, launch the Outlook application on your computer, then log in to your account.

2. Click the calendar icon on the lower-left side of the screen.

You’ll notice various icons on the lower-left side of the Outlook screen, such as the inbox, contacts, calendar, and so on. For a full calendar to appear on your page, you must first select the calendar icon.

3. Create a new event.

You have to create a new event, and you can do this in two different ways:

Choose a date from the calendar and then enter your event or appointment. This method is helpful if you only want to add your event to your calendar and doesn’t have any plans to invite attendees.

If you need to send an invitation to multiple people, the following method is ideal.

Click the “New appointment” button on the upper left side of the calendar page for a pop-up window to appear where you can input the information of your possible recipients.

4. Enter the required information in the pop-up window.

Type the necessary information for your event in the pop-up window that appears on your screen, such as the event title, start and end times, and location.

5. Click the “Invite attendees” button on the menu bar of the new window.

After you’ve entered all of the necessary appointment information, you’ll see the “Invite attendees” option on the menu bar, which you must select. You will now be given a space to enter the email addresses of the people you want to attend your event.

6. Fill out the form by entering the recipients in the “Required” and “Optional” section.

In this form, you will be given two sections to enter a recipients email.

If they are required to attend the event you are inviting them to, enter their email addresses next to the “Required” label. On the other hand, for the “Optional” section, enter the email addresses of the people who can choose whether or not to attend the appointment.

7. Click the “Send” button.

After you’ve entered all of the necessary information and the recipients’ names in their respective sections, click the “Send” button, and your invitation will be sent to all of the email addresses you’ve logged.


Sending a calendar invitation isn’t as a hassle as you think. You don’t have to print out an actual invitation and send them to your peers individually — that is what’s a hassle! Always remember that with just a few clicks, you may be able to send them an invitation in a more advanced manner collectively.

Just keep in mind that you must know of their email addresses because, without those, it’ll be pretty impossible to send them an Outlook calendar invite.