Making A Copy Of A Google Docs File
Last Updated: May 13, 2022
Imagine making something multiple times without the use of shortcut tools. It would be so dull and monotonous, right? For instance, you were to work with a project in Google Docs and you were tasked to create several of them — the format is the same, just the details are different.
Thinking of it already makes the work seem tiring. However, you won’t have to go all through that trouble with the “Copy” feature in Google Docs. If you were simply to create something a lot similar to the one you’ve already done before, you could make your tasks easier by copying that file.
That’s a lot possible in Google Docs and this guide will teach you the easiest way how.
From Google Drive
The majority of our Google Docs files are also stored in our drive. So, if you have an existing document that you want to duplicate and will not make any changes or edits to it, this is the best way to make a copy of a Google Docs file.
1. Open your browser then navigate to Google Drive.
To begin, launch your web browser and navigate to Google Drive, where all of your existing folders and files are stored.
2. Locate the file you want to duplicate.
Go through each folder and document on your drive and decide which ones should be duplicated.
3. Right-click on that document then select “Make a copy.”
If you already have a file in mind, right-click on it, and a drop-down menu will appear on your screen with various options that you can apply to your files. You must select the option labeled “Make a copy” from the list of choices.
4. The copy of the file will appear in your folder.
When you click the “Make a copy” button, it is immediately duplicated and added to your folder. It will be named as a copy of the original file’s filename.
In Google Docs
If you need to make minor changes to the original file before duplicating it, you must do so directly from Google Docs. This method also makes it simple to make a copy of a Google Docs file.
1. Open your browser then go directly to Google Docs.
To begin, launch your browser and navigate to Google Docs. Look through all of your files and decide which ones need to be edited. If there are none, simply create a new one.
2. Select “File” from the menu bar and a drop-down menu will appear on your screen.
Select “File” from the file’s menu bar, and a drop-down menu will appear on your screen.
3. Choose the option “Make a copy” from the list.
Selecting “Make a copy” from the drop-down list will bring up a pop-up window where you can change the settings of the duplicated file.
4. In the pop-up window, you need to edit three different things.
The pop-up window, which is called a “copy document” box, will have three sections, which are as follows:
The first section is a space where you can enter your preferred filename for the duplicate file. Simply type the name in the box labeled “Name.”
In this section, you must specify where you want to save the file or which folder you want to add it to.
Sharing of Document
You will have the option of copying the original file’s comments and suggestions to the duplicated one. You can also choose whether or not to share it with the same people who have access to the original file. If you want to allow either of the two, simply check the appropriate boxes.
5. Click “OK” to save the changes.
If you are certain that you have entered and applied the correct information, all that remains is to click the “OK” button to save the changes.
Yes, it just takes you five steps to copy a file. It’s an option very useful in different ways. If you wish to keep the original version of something but want to create one with a bit of a modification to it, copying the file will be the perfect solution you can do.
Whether it’s to keep the format and just change the details or make simple modifications, you’ll find it to be a useful feature.