How To Share Files To Participants In A Google Meet
Last Updated: October 1, 2020
While Google Meet doesn’t focus on extra customization settings like filters and custom backgrounds, its basic features are the things you might expect from a top-notch video conferencing service. However, its deep integration with other Google apps makes sharing files confusing for some users. To help you, we have here a quick guide on how to share files on your meetings.
With the technology that we have today, working remotely and holding virtual meetings is quite normal. Video conferencing apps like Zoom and Google Meet are swiftly gaining popularity due to their features and services.
While these video-chatting apps usually have similar services and features, Google Meet is slightly different from the rest. The app integrates and uses other Google services to share files online.
Whether you’re a teacher discussing to your class online or someone who is always on video conferences, being able to add attachments to the to virtual meetings is useful. It allows you to share files and documents relevant to the event to keep everyone on the same page.
But if you’re not familiar with file sharing on Google Meet, don’t worry, we got you. We have here a couple of guides on how to add attachments to your meeting from your PC or smartphone.
Share files on Google Meet from your computer
To add attachments to Google Meet, you must first schedule the video conference on Calendar and add the files from there.
- Using your favorite browser on your computer, visit Google Calendar.
- Click Create on the main menu or any vacant time to set up an event.
- Fill up event details such as the title, date, and time of the meeting.
- Click “Add Google Meet video conferencing” to connect the event to a meeting. Adding a guest to the invitation list for the first time enables video conferencing automatically.
- Add attachments to the event.
- To add attachments from your computer, navigate to the Upload tab, and click “Select files from your device.”
Note: You can also share and attach files from your Google Drive.
Share files using the Calendar app on Android
If you have the Google Calendar app on your phone, you can also use it to add attachments to events and future meetings.
- Open and sign-in to the Google Calendar app.
- Tap the Plus icon at the bottom right corner of your screen and create an event.
- Add a title, set the meeting time, and add guests to the invitation list. Google Meet will connect to the event automatically once you add people as guests.
- To connect Google Meet manually, click “Add video conferencing.”
- At the bottom of the page, click “Add attachment.” You can choose to attach from your local device or Google Drive.
If you have folders in your computer synced with your Google Drive, you can choose to share files on your computer remotely from your Calendar app.
- Click “Save” to schedule the conference.
Open shared files in Google Meet
- On the bottom left corner of your screen, open the meeting details.
- Select the “Attachments” tab.
- Click on any file to open them on Google Drive.
On the Google Meet app on Android, look for the information icon (“i”) in your meeting and open the attachments from there.
Share file links in chat
The methods above are only useful if you schedule meetings ahead of time. While we all want time to prepare materials or files to share on video conferences, we sometimes don’t have the luxury to do so.
If you’re already at a meeting on Google Meet, there is a Chat feature that you can use to send a message and share some links to your Google Documents, Drive, or any other cloud-based file sharing service.
- On a video conference, click the chat icon on the upper right side of your screen.
- Copy the sharable link to your file and paste it on the message field.
- Press Enter to send it to every participant in the video conference.
Note: Chat is also available on the Google Meet mobile app.
Due to Meet’s deep integration with other Google apps, adding attachments to meetings can be a little different. To share your files, schedule a video conference on Calendar and add the documents from there.
But in case you forgot to add attachments or you’re currently in a meeting, there’s no need to schedule a new event. You can use the Chat feature to share links to files on cloud storage like Google Drive.
Now that you know how to share files with other participants in your meetings, it is only a matter of time before you get used to it. If you want more tips, guides, and tricks to help you do more with your smart devices, bookmark our page, and subscribe to our newsletter.