How To Share An Entire Calendar In Outlook

With Outlook, you can quench your thirst for productivity as it offers a lot of functions that you can maximize to help you with your work-related tasks or just with your daily life, in general.


Imagine what it’s like plotting your schedule in your Outlook calendar and sharing it with others so that they may be able to view it or even plan schedules with you. This could definitely improve your progress, especially if you’re working with a team and you’re on a very tight schedule. 

1. Visit Outlook then log into your account.

To begin, launch your web browser and navigate to Outlook. After that, sign in to the account that contains the calendar you’ll be sharing.

2. Navigate to the Calendar tab.

On the left side of the Outlook page, there are five tabs labeled Mail, Calendar, People, Files, and To-Do. Outlook will take you to a new screen that displays a calendar view if you select the Calendar option.

3. Go to the “My Calendars” section on the left panel.

Under the Calendar tab, you’ll notice a left panel with a section labeled “My Calendars.” To see all of your existing calendars, navigate to this section.

4. Right-click on the calendar title you want to share.

Browse through all your existing calendars, then choose which one you want to share. Right-click on this particular calendar for a small menu list to appear on your screen.

5. Select “Sharing and permission” from the options.

From the list of options, select the one labeled “Sharing and permission.” This will bring up a pop-up window where you can input the receiver’s information.

6. Enter the email address of the person you want to share the calendar with.

Enter the email address of the person you want to share the calendar with on the space provided in the new pop-up window.

7. Click the “Share” button to proceed with the activity.

Determine whether the person whose name you entered has the right to modify the calendar or if they can only view it. You can do so by clicking the drop-down arrow next to it. If you are sure that the name you entered is correct, tap the “Share” button on the right side of the names to proceed with sharing the calendar with Outlook.

Please keep in mind that you can only share one at a time. Repeat the process if you want to share it with others.

Key Takeaways

Outlook allows you to be productive in various ways. One of which is through its Calendar. Plotting schedules may not be as dull as it sounds, given that you can do this even with your friends. Remember that with just a few clicks, you can start planning together more conveniently.

Think of the amount of time you could save by just updating your calendar instead of reminding them constantly regarding your upcoming deadlines. However, keep in mind that you’re sure of the people you’re sharing your calendars with. That’s why you should double-check the email address you input before you hit “Share.”