How To Move Projects To Another Workspace In Asana
Last Updated: September 27, 2020
A Workspace in Asana is a group of people that work together on tasks, projects, and other activities. Each of these workspaces has its own set of tasks, available features, and projects. So to transfer projects from one workspace to another, users need to use a few workarounds since Asana doesn’t offer it on their platform natively.
Asana doesn’t have a native feature to transfer data to another workspace easily. Although you can manually copy projects from one workspace to another, the process would take much time, especially if you have a lot of tasks at hand.
Fortunately, there are other methods you can use to transfer these projects to new Workspaces. You can either export your current work to a CSV file and import it to a new space, or use a third-party app to copy and paste your data automatically.
In any case, we are here to teach you both methods in our quick tutorial below.
Export and Import Projects using CSV
One of the methods to move entire projects across different workspaces is to export them to a CSV format and import them on the new workspace. Although the process is simple, there’s a catch. As you convert projects to CSV files, you will lose all comments and timestamps on the tasks.
- From the menu on the left, open the project you want to move.
- On the header and beside the project name, click the drop-down menu.
- Click Export/Print > CSV to convert and download the project.
- On your new workspace, create a new project from the Operations menu or the list of your recent projects. Select “Import spreadsheet” from the options.
- Add a project name, change its privacy settings, and click “Select file to import.”
- You can click “Select a CSV file to import” to search your computer manually for the project. You can also drag and drop the file to upload it directly to the platform.
You can also import data from other tools that are compatible with Asana, such as Google Sheets, Trello, and Airtable.
- Check the preview of the project and make some changes if there’s anything wrong or missing. Otherwise, click “Go to Project” to continue your import.
That’s how you move projects by exporting and importing CSV files. Take note that the downside with this method is you lose all the comments and timestamps on the task.
Use Third-Party Integration to Transfer Projects
Aside from using CSV files, you can opt to use an external app to help you move entire projects. Ditto, the latest beta and upgraded version of Kothar, allows users to take a “snapshot” of one or more projects and transfer them to another workspace on your account.
While Ditto is still in the beta stages, it works with most data sets and projects. All you have to do is sign-in to their website with Asana and transfer projects from there.
Here’s a step-by-step guide on how to move projects using Ditto:
- Using your favorite browser on your computer, visit the Ditto website.
- Scroll down and click “Transfer a project.”
- Click Login and grant Ditto permission to access your Asana account.
- Choose the workspace to copy from, and the project you want to clone.
- Choose your new workspace as the destination, allow Ditto to access your data, and click Next.
- Check the transfer details for errors. If there’s nothing wrong, go ahead and click “Start transfer.”
Try to be patient with Ditto since it is still in the beta stages. While it works in most cases, there might be times where the app can’t process your project, which can result in an error.
To Sum It All Up
Workspaces in Asana are usually independent and have their own set of people, projects, and tasks. Moving data across these spaces can be quite time-consuming, without the help of certain features and external tools.
To move projects from one space to another, you can export it to a CSV file and import it to another workspace. You can also use a third-party tool such as Kothar to transfer one or more projects to other spaces.
So now that you know how to transfer projects to another workspace, there’s no need for you to copy and paste tasks manually. With just a few clicks, your project is now ready on the other space.