How To Link Tasks In Asana
Last Updated: October 4, 2020
If you’re working on a large project in Asana, tracking tasks that require the collaboration of different people can be challenging. But with the help of task dependencies, Asana lets your team know which tasks to work on first, before moving on to others. This feature allows users to know when they can start working on their portion of the work.
Depending on the project you’re working on, there are occasions where you need to collaborate with other members to finish a section on the project.
Thankfully, Asana allows you to connect multiple tasks so that everyone on your team is aware of their schedule to start their part of the work. With task dependencies, you can get inbox notifications when your team members finish the preceding tasks.
If you’re not familiar with this feature on Asana, don’t worry, we got you covered. We have here a quick tutorial on how to link tasks with the use of dependencies.
Note: Dependencies are available on Premium, Business, and Enterprise plans.
Task dependencies on Asana
With the help of task dependencies, users can organize and manage complex collaborative workflows for a project. It helps the team members to identify and mark tasks as waiting on others.
So when a teammate marks a task as complete, Asana notifies the person responsible for the next task so that they can start working.
Make a task dependent
- Open a project and select a task to access its right pane (task details).
- Click the three dots from the task details to access more actions.
- From the drop-down menu, select “Make dependent.”
- Select a task with the help of the search bar.
If you’re having trouble finding tasks using the drop-down list, you can copy the link of another task and paste it into the search bar.
Once you link tasks, a banner shows up on the task details that notifies you of the dependency. If you want to remove the link, click the close button on the banner.
If the need arises, you can set up multiple links between tasks. For example, you can set up a task that is dependent on two other tasks. You can also set different tasks dependent on a single one.
Take note that if a task is dependent on multiple other tasks, the assignee will only receive notifications after the team completes the preceding tasks.
Map dependencies using the Timeline view
For users on a premium, business, or enterprise plan, you can use the Timeline to manage your task dependencies. With this useful feature, users get a clear view of their tasks, along with its due date, making it easier to link multiple tasks and resolve any overlaps.
Add dependencies using Timeline:
- Hover on a task to make the connectors visible.
- Drag the icon and connect it to another task.
You can also use these connectors to create multiple dependencies between your work. Just make sure to resolve any conflicts and overlaps when linking tasks.
Dependent tasks and its precedents also have auto-shifting dates by default to avoid any conflicts and overlaps. The feature automatically adjusts the linked tasks whenever you make some changes in the schedule.
If you want to remove the dependency between tasks in the Timeline view, hover on the link connecting the tasks, and click X.
Task dependencies on the Asana mobile app
Unfortunately, the mobile app doesn’t have a feature that can add, remove, and manage links between tasks. However, team members can still view and check task connections manually.
In addition, users can still receive inbox notifications when changes affect the schedule. So when your teammate changes the due date or marks the precedent task as complete, you’ll know right away.
Now that you know how to use dependencies on your projects, you can start to add links between tasks and manage complex workflows with ease. And with the help of this feature, teams can easily identify which tasks are the priority before moving onto other tasks.
Take note that dependencies are not available on the free version of Asana. While you can use them during the trial period, you can opt to upgrade to a Premium, Business, or Enterprise plan to continue using them in the future.
We hope that our article helped you in creating links between tasks. If you want to see more Asana tips, tricks, and guides, don’t forget to bookmark our page or subscribe to our newsletter.