How To Give Someone Else Control Of Your Google Meet Meeting

Do you have no time to host meetings on Google Meet? Or are you assigned with the task of scheduling video conferences for other people? Either way, you can transfer the ownership of the events you created on Google Calendar. That includes ones with a link to a Meet meeting. If you’re not familiar with the process to do so, follow our quick guide below!

There are times where people can’t attend or preside over virtual meetings that they scheduled. It might be due to some emergency circumstances, connection problems, or personal reasons.

Fortunately, Google Meet users have the option to transfer ownership of meetings that they scheduled through Calendar. By doing so, they are giving full control of the event to the new owner.

In turn, the newly appointed host can start, edit, or even delete the event. So if you’re planning to transfer the ownership of an important meeting to your workmate, make sure that you fully trust the person before confirming your decision.

How to transfer your Google Meet event ownership to someone else

If you don’t have time to host a Google Meet video conference, you have the option to transfer the controls to another person. However, you can only do this before you start the meeting.

To do so, you must first schedule an event on Google Calendar instead of starting one from the Meet app or web client. Although setting a future meeting through the Calendar app may look easy or simple for long-time users, that’s not the case for everyone.

So if you’re not familiar with the process of scheduling a meeting on Calendar, follow our step-by-step tutorial below to learn how!

On your computer:

1. Using your favorite web browser, go to Google Calendar and make sure to sign-in to your account.
2. At the top left side of your screen, click Create to schedule an event. Alternatively, you can click on any vacant time on your Calendar to do so.
   
   
3. Name the event, set the time, and make sure to add Google Meet video conferencing.
   
   
4. Once you finish modifying all the meeting details, click Save.
   
   
5. Select the event you created on your Calendar, click Options (three-dot icon), and click “Change Owner.”
   
   
6. Choose the new event host by adding their email on the “New owner” field. You can also add an optional message if you want to send reminders, instructions, or other information to the other person.
   
   
7. Click “Change owner.”

To successfully transfer the ownership, the new host must first click a link from an invitational email. But before they do so, you’re still considered as the owner of the event.

What happens after you transfer the ownership of an event?

Please note that the new host can edit the event, including the schedule, name, and the guests. They can also remove the existing Google Meet link and add a new one.

If the new host proceeds to use the link that you created, you have to be present at the meeting to allow people that are not on the guest list to join. You also need to invite yourself to the guest list before transferring the ownership if you want to be in the meeting.

Also, the new owner can’t record the meeting if they don’t use a Workspace account or don’t have the permission to do so. That’s the case even if the event creator has the capabilities to record in the first place.

To wrap things up

Now that you know how to transfer the ownership of scheduled events on Google Calendar, you can now appoint or choose someone else to preside or host your meetings. By doing so, you’re giving full control over the event to another user.

In turn, the new host can start the event, modify its details, or change the Google Meet link. Lastly, remember that you need to be on the guest list to access the meeting after transferring the ownership.

That’s all from us! We hope that you enjoyed our guide about transferring the ownership of your scheduled meetings on Calendar to someone else. For more tips, tricks, and tutorials, don’t forget to visit us regularly for the latest updates.