How To Create Breakout Rooms In Microsoft Teams

Do you want to split the meeting participants into smaller groups in Microsoft Teams? Do you need to divide them into teams for brainstorming purposes? Either way, we have some good news for you. As a meeting organizer, you can create breakout rooms for grouping the participants separately. In our guide below, we’ll show you how.


Tutorial

In work or team meetings online, it can be difficult for people to voice their opinions due to the high number of participants. Some might find it intimidating to talk to a large group at once, while others have trouble finding the right opportunity to speak.

Fortunately, there’s a handy feature you can use in Microsoft Teams. During a meeting, you can create breakout rooms to separate people into groups. In this way, people can have lively conversations and share their thoughts with a smaller audience.

With that in mind, here’s a guide about setting up breakout rooms during a Microsoft Teams meeting. Without further ado, let’s get started.

How to create breakout rooms during a Microsoft Teams meeting

If you want to divide the meeting participants into groups to give them space to talk with themselves, you can create separate breakout rooms for them to use. In this way, you don’t have to end the call and let the people start their meetings.

However, please note that breakout rooms are only available on the Microsoft Teams desktop app. You can’t use it on the web or mobile versions.

With that in mind, here’s a quick tutorial on how to create breakout rooms on Teams:

  1. On your computer, open the Teams desktop app, and sign in to your account.
  2. Start a new meeting and enter the room.
  3. At the top of the meeting window, click the Breakout Rooms icon.

  4. Once options appear on your screen, you can select the number of rooms you need to use and choose how you assign participants to them. You can choose to add up to 50 rooms, and you can assign people automatically or individually to each one of them.

  5. To finish creating the rooms, click Create.

That’s how you create breakout rooms during a Microsoft Teams meeting. Once the members have their assigned rooms, you can go ahead and open all the rooms.

As the organizer, you can join each of the separated rooms to chat and talk to the participants. You can also send out announcements to all of the breakout rooms at the same time.

If you chose to assign people to a room manually, you must first select individuals from the participants and choose a destination afterward. After adding some of the participants to a separate room, they can now discuss and talk among themselves.

To close a breakout room, click More options (ellipsis) besides its name and select “Close Room.” On the other hand, you can click the Close rooms button to close them all with one click.

To wrap it all up

Now that you know how to create breakout rooms in Teams, you can go and divide the meeting participants into smaller groups. After some time, you can close all the rooms to stop all the sub-meetings.

Please remember that you can only create breakout rooms on the Teams desktop app. But in case the feature gets introduced on the mobile and web versions, we’ll update this post right as soon as possible.

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