How To Archive Projects In Asana

Asana is one of the best task management apps that teams and organizations around the world use for their projects. Their platform allows users to create an unlimited number of projects in their workspace. But since Asana doesn’t have a project completion feature, users can archive finished projects so that they can focus on the active ones instead.


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If you’re a member of a team or organization that handles a lot of work, projects can pile up in your sidebar, which can be quite distracting from time to time. While deleting projects is an option, it is better to archive them to preserve the data and information of your work in case you need them in the future.

Archiving a project in Asana hides it from the project list on the sidebar, allowing you to focus on more active tasks. And since users can’t mark projects as complete on the platform, they can only archive the project instead. In this way, they can easily save all the information on the project for future references.

Now, if you’re new to Asana and you’re still learning how to manage your projects, we have here a quick tutorial to show you the ropes. We will teach you some methods to archive your project to save them for future reference.

Archive a Project

There are a couple of ways to archive a project in Asana. You can do it from the header, the sidebar, or on their app on your phone. In addition, your tasks from archived projects are still accessible through “My Tasks.”

Using the Asana web app:

  1. Open a project on the home page or from the sidebar on the left.

  2. Click on the drop-down icon in the header to open the options.

  3. Click Archive.

Note: You can also archive projects quickly through the options in the sidebar.

Using the Asana mobile app:

  1. Navigate to the Home tab and select a project.

  2. Tap the project icon, name, or the drop-down in the header to open the options.

  3. Tap the three horizontal dots at the top right corner of your screen to view the project actions.

  4. Select “Archive project.”


Restore a Project from Archives

Anyone can still access archived projects on the sidebar and by using search functions. So in case you need to continue your work on an archived project, you can opt to restore them using the sidebar or the project header.

Using the header:

  1. Use the search function or the sidebar to find and open a project.
  2. Click the drop-down icon in the header.
  3. From the project actions, click Unarchive.


    Note: You can also click the Restore button at the upper right corner of the page to unarchive your project.

Using the sidebar:

  1. On the sidebar, click “Show archived projects.”

  2. Click the three horizontal dots beside the project title and select “Unarchive project” from the options.

Using the Asana mobile app:

Unfortunately, there is no feature to show all archived projects on the mobile app. However, you can use the search function to find and restore projects as long as you remember the title.

  1. Use the search function to access your archived project.

  2. Click the drop-down icon on the header to access the options.
  3. Click the three dots at the top right corner of your screen and select “Unarchive.”

Conclusion

Now that you can archive projects, you can start to clean your workspace to make it easier for you to focus on active tasks. Make it a habit to regularly archive completed projects so that they won’t show up on the sidebar.

In case you need to access these archived projects, you can always use the search function or the sidebar to open them. In addition, you can also opt to restore them so that you can continue working on tasks within the project.

We hope that our guide helped you manage your projects in Asana. If you want more tips, tricks, and tutorials, bookmark our page and subscribe to the newsletter.