Gmail How To Automatically Forward Certain Emails
Last Updated: October 22, 2019
The introduction of the email service had a huge impact on communications. Thanks to it, you can send a lot of information to other people, or a group of people, in a matter of seconds, regardless of where they are. Even today, in a world where most communications are carried out from the palm of our hands, the good old email is still in use. In fact, it is the preferred method of communication for either business or academic issues.
Among all the companies that provide email services, we will find that Google, with Gmail, is one of the most important in this field. This is not a coincidence; Google has worked towards complete integration of all its services under one account: your Gmail account. With it, you will have access to Google Drive, Hangouts, Google doc, Google calendar, Blogger, and of course, the Gmail email service itself. Therefore, you can use a bunch of functionalities with one account only.
However, in this case, we are interested in the email service, and in one particular functionality, which the “automatic email forward” option. So if you ever wonder how you can set it up, this guide is perfect for you.
Let’s start on how to forward certain emails to another account.
Forward Certain Emails:
You should do this process if you wish to send specific emails to specific people. For example, you are working within a project, and you write to your boss about something related to it. So instead of sending the email manually, you can create a filter to send the information to all your colleagues that are working with you. This way, you will save time and you will make sure that everyone gets the same information at the same time.
Click on the arrow that is pointing down on the search bar; it is at the right end of it.
Enter the information on the emails that you wish to forward. For example, you can either put information about the sender(s) or keywords that such emails contain. Then add the email addresses where you wish to send them on the “to” section. After setting everything to your liking, click on the create filter option.
Remember to check that all the email addresses are separated by a comma. Also, note that only new messages will be forwarded. Therefore, if you want to send the older emails, you must do it manually.
Forwarding All your Emails
In contrast, you can forward all your emails to another direction. For example, you are going into vacations or you just need a backup for some reason.
Go to your Gmail inbox and click on the gear icon that is on the top right side of the screen.
Click on the Settings option on the drop-down menu. It is the third option from the top down.
Now, look for the “Forwarding and POP/IMAP” option. It is at the top; it is not as easy to see it, so follow this picture.
You will see a lot of options and configurations regarding email forwarding. But we are only interested in the “Add a forwarding address” option; it is the first option on the top.
Now, all that is left is for you to type the email address where you wish all your emails to be sent. As soon as you hit enter, Google will automatically send a test email; check that the other account gets it.
Note that you can only send all your emails to just one account.
As you can see, it is easier to send just certain emails to certain people. In fact, this feature is more useful than sending over all your inbox to another person.