Changing Signature In Outlook

Writing an email countless times would require you to type in your information repeatedly, such as your name, the company you’re under, and your contact number.


However, with Outlook, you can easily set up a signature containing details regarding the information above or even more. It’s really up to you as to how you’ll personalize it. The great thing is you can set it up and edit it with just a few clicks. All you have to do is to follow the steps below. 

1. Open the Outlook application on your device then log into your account.

To modify a particular signature in your Outlook account, you must first launch the application on your computer and then log into your account.

2. Click the “New Email” button on the ribbon bar.

After you’ve signed in to your account, start writing an email by clicking the “New Email” button on the left-hand side of Outlook’s ribbon bar. By clicking this button, a new pop-up window will appear on your screen where you can compose your message and input the information of your receivers.

3. Click the pencil icon on the toolbar then select “Signatures”

The pencil icon is located on the toolbar of the pop-up window, and when clicked, it displays a drop-down menu. This icon is labeled “Signature,” so you must click it, select “Signatures” from the options shown, and another pop-up window will appear on your screen.

4. In the “Select signatures to edit” section, choose the signature you want to change.

You will be able to edit your selected signature in the new window that appears. However, before you can do so, you must first determine which existing signatures you want to modify in your account. This is visible in the window’s “Select signatures to edit” section.

5. Edit and change the signature on the “Edit signature” section.

Below the section where you chose a signature to change, there is another section called “Edit signature,” where you can add or remove a feature of your signature, or you can change it entirely and create a new one.

6. Select the “OK” button to save the changes made.

If you’re certain that the changes you’ve made to your signature are accurate and complete, and if you’re satisfied with the results, click the “OK” button at the bottom of the screen to save it.

The Wrap-Up

Professional emails most likely require you to put your work or school details to allow your recipients to access such relevant information more conveniently. That will enable you to build trust and reassurance towards your recipients as it gives off an idea that they’re dealing with a professional. Furthermore, it also gives you the chance to brand every email you send; thus, establishing your identity. This is the reason why a few clicks can indeed make a difference.