Adding Hyperlinks To Outlook Email Messages

Sending emails in Outlook is somehow inevitable. If not now, then sooner or later, it will eventually become a part of your life. With that, there will come a time when you’ll need to attach files because you have to send them to your professor, boss, workmate, or even client. Attaching files may be easy since you’ve already been doing this on various platforms. However, not all things can be attached as files or pictures, such as links from websites and the like. 


Copying and pasting such links to your email is one of the options you could do to attach them but keep in mind that URLs, especially the long ones, may not be pleasing to the receiver’s eyes and could ruin the overall appearance of your email.

If this is one of your concerns, keep reading to find out what you can do to solve such a problem.

Using the Outlook Application

There are several ways for adding a hyperlink to your Outlook email messages, but if you’re using the app downloaded on your device, this is the one best to follow. 

1. Visit the Outlook application then log into your account.

To begin, open the Outlook app on your device and ensure that your account is logged in.

2. Select the “New Emai” button on the left side of the ribbon bar.

Of course, you must first create an email message into which you will insert a hyperlink. To do so, click the “New Email” button on the ribbon bar, and then a window will appear on your screen where you can enter your message.

3. Highlight the text that you want to link.

Choose a text or a group from the entire email message that you want to insert a hyperlink. It would be best if you highlighted the specific text.

4. Click the “Insert link” icon on the toolbar.

Click the “Insert link” icon in the email message window’s toolbar if the text is already highlighted. This will prompt the “Insert hyperlink” pop-up window to appear on your screen, in which you will enter the various information required for your hyperlink.

5. Enter the URL on the space labeled as “Address” then click “OK.”

The label “Address” will appear at the bottom of the pop-up window, where you should enter the URL of the link. In addition, if you want to change the text displayed for the link, enter your preferred text in the “Text to display” box. Afterward, if you are certain that everything is correct, select the “OK” button to save the changes.

Using the Outlook Website

If you’re using a web browser to access Outlook and haven’t yet downloaded an application, you can still insert a hyperlink into your email messages. Simply follow the steps outlined below.

1. Open your browser then navigate to Outlook.

First, go to Outlook and make sure your account is signed in.

2. Compose an email by clicking the “New Message” button.

You must first create an email into which you want to insert a hyperlink. Click the “New Message” button on the top-left corner of the screen, then enter your email message in the space provided.

3. Highlight the text you wish to link.

Highlight the texts that you want to link from all of the existing ones in the message.

4. Click the ellipsis on the toolbar of the email screen.

After you’ve highlighted the specific words in the messaging screen, click the three horizontally-stacked dots on the right-most side of the toolbar. When you click this, a menu with editing icons will appear on your screen.

5. Select the symbol labeled as “Insert link.”

Look for the icon labeled “Insert link” in the menu that appeared and click it. If you want a shortcut, simply press Ctrl + K on your keyboard. You will get the same result if you use either of these two methods, which will open a pop-up window named “Insert link” on your screen where you can enter the link’s information.

6. Paste the URL on the space provided then click “OK.”

Enter the URL in the space provided on the pop-up window, which is the second box. If you want to change the display name, simply type your preferred display name into the box.

Finishing Thoughts

Writing an email may be tedious for some people, but it can be fun, especially if you’re going to use the functions that are readily provided to you. Imagine your recipients’ reactions when they receive an email that isn’t overwhelming and allows them to interact with words that could redirect them to different sites. Cool, right?