A Step-by-Step Guide On Grouping Rows And Columns In Google Sheets
Last Updated: September 27, 2021
When we organize data or information in Google Sheets, it sometimes becomes difficult to handle, especially when we have too many details to input in a particular sheet. In these cases, an effective method to make your sheets appear well-ordered despite the variety of information you have on it is grouping rows and columns.
This technique allows you to categorize and group similar data to avoid making them look scattered or mixed up. Applying this to your sheet can help you manage information so that locating a specific detail can be done quickly.
Grouped rows and columns can be minimized and expanded; it just depends on how you want your sheet to look. Let’s inform you more about it as you continue reading the process explained below.
Grouping Rows in Google Sheets
This part of the guide helps you understand how grouping rows can allow you to collapse or expand detail levels quickly. Whether you want to organize the data in your sheet or minimize the data shown on it, here are the steps you can follow.
1. Open the Google Sheets website on your Computer.
To begin editing your spreadsheet, you have to go to Google sheets first, then select an existing sheet that you want to edit. If you have none, you can create a new one.
2. Select the Rows that you want to group.
Select the rows in the spreadsheet that you want to include in a group. An effortless way to do so would be by selecting the row numbers on the left side of the sheet. In this example, I wanted to group rows 2-7.
3. Right-click anywhere on the selected rows then a drop-down menu will appear.
Right-click anywhere in the selected rows to bring up a drop-down menu from which you can choose what you want to do in the selected rows.
4. Select “Group rows” from the options depending on what rows you selected.
To proceed, select the option “Group rows.” Note that the row numbers beside the option group rows will vary depending on which rows you selected.
When you’re unsure about the rows you’ve grouped, you can easily ungroup the rows, and it’s as simple as selecting the rows you want to ungroup and right-clicking on them. Select “Ungroup rows” from the drop-down menu to ungroup them.
5. If you want to hide the grouped rows, click the minus symbol on the left side of the sheet.
After grouping rows, there will be a minus symbol on the left side of the sheet that, when clicked, will minimize or hide the selected group of rows. In addition, if you hide the rows, you can restore them to your sheet by clicking the plus icon.
Grouping Columns in Google Sheets
The second part of the guide explains how you can group columns in Google Sheets, but the process is similar to the first part. Learning about it can help you organize the spreadsheet and hide specific cells when you don’t need them shown on your sheets.
1. Select the columns that you want to group.
Select the letters of the columns located at the top of the spreadsheet if you want to group them. Selecting the letters on top will ensure that you have chosen the entire column, not just specific cells.
2. Right-click on any of the selected columns then an options will appear.
If you right-click on any of the selected columns, a drop-down menu will appear. This menu will provide you with a variety of editing options.
3. From the options, select on “Group columns.”
Choose “Group columns” from the drop-down menu, and the letter of the columns you selected will appear beside that option. For this example, Columns A to E is the selected columns to be grouped.
Other Ways of Managing Data in Sheets
Although grouping specific rows and columns in your sheet can be a lot useful with having a better arrangement for all your data, you can still apply other methods to improve how your sheets would look. If grouping rows and columns aren’t what you need, Google Sheets also lets you sort your data alphabetically. It can help you locate certain information a lot easier than when they’re jumbled and in disarray.
Aside from that, you can also try to merge cells, lock specific rows and columns, resize your cells, and many more; but we’re not getting into the details of those in this guide. Still, there are just a couple more things for you to learn about now that you’ve already known about grouping cells and columns!